Privacy notice
Welcome to our privacy notice in respect of the community-led, community safety strategy development project, which is being delivered by Impera Analytics on behalf of the Lichfield District community safety partnership which is hosted by Lichfield District Council.
This privacy notice supplements the information the council currently makes available about how the organisation meets core data protection obligations.
Our commitments and are set out in our main privacy notice.
We respect your privacy and are committed to protecting your personal data.
This privacy notice explains what types of personal information we collect about you, what we do with that personal information and the legal basis for our processing of your personal information. It also explains how we keep your personal information safe and secure. We take our data protection obligations very seriously and this notice gives you information about our approach to data protection legislation (UK General Data Protection Regulation, Data Protection Act 2018 and any subsequent updated legislation).
Lichfield District Council is also the data controller for your information.
The type of personal information we will collect
We will not collect any personally identifiable information during the research project - such as names and addresses.
During verbal interviews/workshops, if any names and addresses will be collected, the recordings will be stopped and deleted.
If we recieve any personal information as part of an online response, this will be deleted and not stored.
As part of the online and verbal interviews/workshops, participants will be asked to give their:
- Age range - from a tick box list
- Gender - from a tick box list
- Ethnicity - from a tick box list
- Length of time living in Lichfield District - from a tick box list
- Employment status - from a tick box list
Answering these questions will be entirely voluntary.
Community researchers will also take recordings of the interviews they carry out.
- Participants will be asked not to mention their own name or the name/information of any person/individual during their interview.
- If any names or personal information is mentioned, the recording will be stopped and deleted.
- The recordings will be securely shared with Impera Analytics who will transcribe them.
- The transcriptions will be stored securely.
- Extracts from interviews/online surveys may be used to inform the strategy/feature as quotes in the strategy, but will not be attributable back to the participant in any way.
- The recordings will not be shared with any other party.
How to request your data is deleted
Verbal interviews: If you take part in a verbal interview and would like a copy of your responses or wish to withdraw your participation after taking part, you can contact Impera Analytics at james@impera-analytics.com - so that we can locate your anonymous response, you will need to give the name of your community researcher you spoke to, the participant number you were given (e.g. 1) and date your interview took place, so your contribution can be located.
Online surveys: As the surveys are anonymous we are not able to delete any responses once given.
How we store your personal information
- The recordings will be deleted on March 20 2025.
- The transcriptions will then be deleted within 12 months of the date of interview.
- The online survey contributions will be deleted within 12 months of the publication of the strategy.
Third parties
We are working with Impera Analytics who are the data processor.
Lichfield District Council, as the host organisation of the Lichfield District community safety partnership is the data controller.
Your data protection rights
The lawful basis for processing can affect which rights are available to individuals as outlined in the table within the overarching privacy statement.
Under data protection law, you have the following rights
- Your right of access - You have the right to ask us for copies of your personal information.
- Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability - You have the right to ask that we transfer the personal information you give us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at dpo@lichfielddc.gov.uk if you wish to make a request.
How to complain
Information on how to raise concerns about our use of your personal information is available in the overarching privacy notice.