Event management plans, licences and risk assessment
Once we have let you know that your expression of interest has been successful, you must ensure the following is in place:
- relevant event permissions and licences, such as alcohol and event licences (find out more) - we will advise you on what you need to have in place when your event is confirmed.
- street trading licences for your traders (find out more about street trading licences for special events) - we will advise you on the process you need to follow when your event is confirmed.
- a detailed event management plan (read our guide on how to write an event management plan) that must be prepared by an agreed deadline to be considered by our events team and the safety advisory group - we will advise you of your deadline for your event management plan when your event is confirmed.
- your event management plan must include:
- a risk assessment to identify the hazards and risks associated with your event and to plan for them.
- insurance details - you must hold public liability insurance of at least £5 million per claim to cover the event.
- traffic management, including any road closures - find out more.
- stewarding provisions
- emergency procedures
- fire safety
- additional street cleansing - find out more.
- plan and stall layout, etc.
- you may be required to attend a safety advisory group meeting (these are held for larger events) and take responsibility for actions required by the SAG.
- Please be aware if any safety advisory group partner is not content that your event can proceed safely, or if you are not willing to put in place the necessary mitigating measures identified by SAG partners, you may not be granted the necessary licences/consents or road closures to allow your event to proceed, or your park hire may be revoked.